Service call job costing, parts inventory tracking, and fleet vehicle depreciation for HVAC, plumbing, electrical, and field service companies.
Field service businesses run on a mobile workforce, a rolling inventory of parts across multiple trucks, and a mix of scheduled maintenance contracts and one-off emergency calls that each need to be tracked differently. Hasco Tax Advisors works with HVAC, plumbing, electrical, and other field service companies on job costing, parts inventory, and vehicle fleet deductions built around how service work actually happens.
One-off emergency service calls and recurring maintenance contracts behave differently in your books. Contract revenue, paid upfront or on a recurring schedule for services delivered over time, should be recognized as the service is actually performed, not entirely when payment is received. Blending both revenue types into one line makes it hard to see which part of the business is actually driving profit.
Inventory for a field service business is not sitting in one warehouse, it is spread across every truck, plus whatever sits in a central shop. Tracking parts inventory accurately, and correctly recognizing cost of goods sold as parts are actually used on jobs, is meaningfully harder than for a business with one fixed location, and it directly affects your gross margin numbers.
Work vans and trucks are often a company's largest capital expense, and most qualify for accelerated depreciation. Vehicles over 6,000 pounds gross vehicle weight receive more favorable Section 179 treatment than standard passenger vehicles, which matters directly when planning fleet purchases or replacements.
Some field service companies bring on technicians as 1099 subcontractors during busy seasons. If you set their schedule, provide the vehicle and tools, and dispatch their jobs, the IRS is likely to view them as employees regardless of the 1099 label, creating real payroll tax exposure if the classification is ever reviewed.
Parts, labor, and drive time tracked per job, so you know which calls and which technicians are actually profitable.
Payroll processed correctly for full-time technicians with proper overtime and on-call pay handling.
Parts inventory tracked across trucks and shop stock, with cost of goods sold recognized correctly as parts are used on jobs.
Work vehicles tracked and depreciated correctly, coordinated with Section 179 planning for maximum first-year deduction on fleet purchases.
Join the individuals and business owners who trust Hasco Tax Advisors with their most important financial decisions. Your first consultation is completely free, and you will leave it with a clear, direct answer on what is needed and what it costs.